University of Oregon

Parking Coordinator

Parking Coordinators throughout the University assist with parking permit purchases.  Through our joint efforts, over 65% of all Faculty/Staff permits issued annually are prepared and distributed within the two week period before Fall classes begin.  This process eliminates the need for individuals to physically go to the Department of Parking and Transportation and allows for a seamless transition from one permit cycle to the next.

The following steps outline the process.

Step One:  Verify Parking Coordinator

Early in September, previously identified Parking Coordinators are contacted to establish current-year participants.  In many cases, units are defined by their location, rather than their department.  

 Step Two:  Verify Faculty/Staff within Coordinator unit/department

 An itemized list of faculty and staff, who purchased a permit in the previous year (2016-17) is generated.  It will be distributed to assist in data collection.  Coordinators will be asked to verify the accuracy of the list, and make changes based on knowledge of the unit/department.  It is recommended that Coordinators begin communicating with staff, and let them know of upcoming activities and events concerning parking.  

 Step Three:  Assist Faculty/Staff with purchase of permits

 Once permit sales begin, Coordinators help direct faculty and staff to purchase permits online or via paper application.  Anyone wishing to have a reserved space will be required to complete and submit both a permit application and reserve space application.  Reserved spaces require a statement of justification and signature of department head.

Faculty or staff must meet minimum eligibility requirements of .5 FTE for staff; or rank of instructor or higher for faculty.  If using paper applications, Coordinators are asked to verify eligibility.

 Step Four:  Distribute permits to Faculty/Staff within your unit/department

Around the same time as Move In, permit packets will be distributed to Parking Coordinators.  Each packet will contain permits and a list of faculty or staff who purchased those permits.  Each recipient will get a permit and sign the list, reflecting that transfer.  The goal is to have the new permits in hand prior to the expiration of 2016-17 permits (9-30-17).

 Important Dates for Fall 2017:

August 4 – August 9, 2017 – Verify Coordinators

August 11 – September 1, 2017 – Verify Permit Holders

August 30, 2017 – Parking Coordinator Meeting

September 11, 2017 – Online Permit Sales begin

 Online permit may be purchased for...

  Permits expiring on June 30, 2018 (9 month permit)
              OR
                             Permits expiring September 30, 2018 (12 month permit)
         
                   Online permits may be purchased with...

    Payroll Deduction, pre-tax
                   OR
    Credit Card (Visa or Mastercard)

September 20, 2017 - Deadline for paper applications to be at DPT for inclusion in Coordinator packets

September 21, 2017 – Deadline for any permit to be included in Coordinator packets 

September 22, 2017 – Permit packets distributed (via Campus Mail) to Coordinators*

September 25, 2017 – Fall Classes Begin

September 30, 2017 – 2016-17 Permits expire

 * Once Permit packets have been distributed, online permits purchased will be placed in Will Call for pickup by the customer

NOTE:  GTF permits must be approved by a Department Head; and are eligible for F/S permit, however they are NOT eligible for Payroll Deduction.  Fees may be applied to their student account.