University of Oregon

University of Oregon Vehicle Operation Rules

University of Oregon Vehicle Operation Rules

571-010-0100

Introduction and Definitions

The University of Oregon promotes safe vehicular travel practices in the conduct of all travel by employees, students and official volunteers. This rule shall apply to State-owned vehicles, hired vehicles and borrowed vehicles used on University business travel. This rule extends to and includes (but is not limited to) members of organizations whose only fiscal connection to the University is the receipt of or an accountability for incidental fee support or having an interest in one or more EMU or Housing Trust Fund Accounts.

(1) Definitions of Vehicles Subject to Operation Rules

                (a) "Vehicle" means cars, vans, trucks and buses.

                (b) "State-owned vehicle" means a vehicle owned by or registered in the name of the State of Oregon, the                 Board, the University of Oregon or any of its departments.

                (c) "Hired vehicle" means a vehicle which is leased, hired or rented by the State, the Board, the University of                         Oregon or any of its departments. This definition excludes borrowed vehicles.

                (d) "Borrowed vehicle" means a vehicle used on University-business travel that is not a "State-owned                                            vehicle" or a "hired vehicle." "Borrowed vehicle" includes vehicles owned by employees, students and                                  others participating in University of Oregon activities and used on University business travel.

(2) Travel and Usage for University Business Shall Be Governed by These Rules.

                (a) "University-business travel" means any travel which is directly related to a University-sanctioned                                       program.

                                (A) Motor vehicles covered by this rule shall not be used to transport University of Oregon students,                                  faculty or staff when that use is not directly related to an officially-sanctioned program.

(3) Drivers Subject to Operation Rules. Faculty, staff and student drivers are subject to these rules.

                (a) "Faculty" and "Staff" mean those personnel on the University of Oregon payroll and those volunteers                                        registered with the Office of Business Affairs.

                (b) "Student" means a person currently enrolled/registered at the University of Oregon.

(4) Definition of Officially-Sanctioned Programs

                (a) "Officially-sanctioned program" means any activity or program which is:

                                (A) Undertaken to further the instructional, research, service or administrative support mission of                                  the University of Oregon; or,

                                (B) Found to be advantageous to the cultural or physical development of University of Oregon                                                        students by the President or designee upon the recommendation of the recognized student                                                      government.

                                                (i) Such programs include those related to the following:

                                                                (I) Co-curricular programs;

                                                                (II) Recreational sports and club sports;

                                                                (III) Those student activities or student programs identified by the University of                                                                 Oregon President or the administrator(s) designated by the President to identify                                                                 such groups (hereafter "the Approving Officials"). Examples of such activities or                                                                 student programs include Erb Memorial Union, ASUO Executive and Student                                                                 Senate, University Housing and student activities and student organizations or                                                                  activities which have been so approved by any of the Approving Officials.

                                                (ii) To be eligible for consideration as an officially sanctioned program for the cultural or                                                                   physical development of students, a program must submit, or have on record, a published                                                         description of the purpose, type of participants and destinations typical of University-                                                                   business trips. To the extent all of this information is expressly included in a program's or                                                           organization's goal statement on file with ASUO, it need not be separately submitted.                                                                 Except as provided above, programs must also present one or more of the following:

                                                                (I) A published goal statement;

                                                                (II) An existing University of Oregon order, rule or policy which creates,                                                                                           authorizes or characterizes this specific program;

                                                                (III) Inclusion in a published statement of the University of Oregon, indicating the                                                                 student activity or activities, which explicitly is said to advance the mission of the                                                                 University of Oregon;

                                                                (IV) Verification of status as an ASUO-recognized program.

                                                (iii) In the case of an off-campus University Housing, Outdoor Program or ASUO student                                                 activity where some or all of the destination-site expenses are funded by Housing,                                                 Outdoor Program or ASUO controlled funds, but private-vehicle transportation itself is not                                                 funded, reimbursed or subsidized by either organization, such travel shall not be deemed                                                 "directly related to a University-sanctioned program" and the vehicles so used shall not be                                                 deemed "borrowed vehicles."

                                (C) Qualifying as an "officially-sanctioned program" for purposes of State-owned vehicle usage,                                   hired vehicle usage or borrowed vehicle usage does not constitute an admission or an indication                                   that any such program necessarily is carrying out State business or acting as an agent of the State                                   in any other activity engaged in by the program or organization.

Stat. Auth.: ORS 351.070
Stats. Implemented: ORS 351.277, ORS 283.305, ORS 283.310 & ORS 283.340
Hist.: UOO 4-1992, f. & cert. ef. 6-8-92; UO 1-1999, f. & cert. ef. 2-18-99

571-010-0110

Driver Qualifications and Regulations

(1) Valid Driver's License Required

                (a) Only persons with a valid driver's license and over the age of eighteen are authorized to drive a motor                                   vehicle on University-business travel. Any citations issued or changes in status of a driver's license shall be                         reported to the appropriate University supervisor by the driver before next driving a University vehicle.

(2) State Speed Limits and Other Regulations Must Be Obeyed.

                (a) Drivers on University-business travel are expected to observe all applicable speed limits and to operate                         their vehicles in accordance with all applicable laws and state regulations.

                (b) Citizens' complaints, if found to be valid, or citations issued by State Police may result in revocation of                             driving privileges involving use of State vehicles.

                (c) No person convicted in the past five years of a major traffic offense, as defined in ORS 153.500, or                                   convicted of a number of offenses that total 35 or more points as defined in the University of Oregon Driving                         Evaluation Scale (see OAR 571-010-0120) shall be permitted to drive on institution-approved business.

                (d) Major Traffic Offenses as defined in the appropriate Oregon Revised Statutes include:

                                (A) Reckless driving;

                                (B) Driving while under the influence of intoxicants;

                                (C) Failure to perform the duties of a driver involved in an accident or collision;

                                (D) Driving while license is suspended or revoked;

                                (E) Fleeing or attempting to elude a police officer;

                                (F) Driving after being declared to be a habitual offender.

(3) Driver Clearance Procedure

                (a) Annually, University departments shall submit to the Department of Parking and Transportation a list of                                   students who may be expected to drive on University business along with the license number of each                                   prospective driver, and every three years University departments shall submit a list of faculty/staff who may                           be expected to drive on University business along with each driver's license number.

                                (A) The Department of Parking and Transportation shall determine the eligibility of each proposed                                                  driver according to the criteria listed in sections (1) and (2) above.

                                (B) The Department of Parking and Transportation shall issue driver certification cards to those                                                      proposed drivers qualified to drive on University business travel;

                                (C) The Department of Parking and Transportation  shall issue written notice to the affected driver that                                          changes in  license status or major driving citations issued since the driver's last certification may                                             cause revocation of University driving privileges;

                                (D) Quarterly, the Department of Parking and Transportation shall bill those auxiliary departments for                                            driver clearances at a rate per name submitted, as listed in OAR 571-060-0005, or Department                                                 offices may request certified copies of driving records directly from the Department of Motor                                                       Vehicles and then submit these to the Department of Parking and Transportation for clearance.

                (b) At least 14 days prior to performing any driving on University-business travel, drivers who have not been                         certified by the Department of Parking and Transportation must file a certification application with the                                       Department of Parking and Transportation:

                                (A) Driver certification application forms shall be available in the Department of Parking and                                                            Transportation or from the Department Head.

                                (B) Individuals may not drive on University-business travel unless and until they are certified by the                                               Department of Parking and Transportation.

                                (C) The Department of Parking and Transportation shall certify only those drivers who are University                                              employees, regularly enrolled students or official volunteers.

(4) Relief Drivers and Notice of Itinerary Required for Long Trips

                (a) When traveling one-way more than 300 miles before reaching the planned destination, the driver is                                 responsible to see that at least one other passenger is certified to and acts as a relief driver.

                (b) The driver shall file a proposed itinerary and accurate list of all passengers with the Department of Parking                           and Transportation before departing on a trip away from the Eugene/Springfield Metropolitan Area. No                                 itineraries may be planned which include driving between the hours of midnight and 4:00 a.m., except in the                       case where said trip is of a shuttle nature and is expected to end in Eugene during this period of time.

(5) State Vehicle Usage

                (a) Limitations on Use of State Vehicles

                                (A) Only persons whose business is directly related to an officially- sanctioned program of the                                                          University of Oregon as defined in OAR 571-010-0100 shall be permitted to use a State-owned or                                          hired vehicle.

                (b) Training Required to Drive Vans on University-Business Travel

                                (A) All drivers of vans on University-business travel will be required to participate in a University                                               van-training session before being granted clearance to drive a van.

                                (B) Prospective van drivers shall apply to the Department of Parking and Transportation or a certified                                            trainer for van training.

                                (C) The Department of Parking and Transportation shall maintain a list of individuals who have                                                      successfully completed van training.

                (c) Driver Clearance Procedure for State Vehicles

                                (A) Prior to checking out a van from the Motor Pool, individuals shall be required to present proof of                                                van training.

(6) Private Vehicle Usage

                (a) Faculty, staff and students are encouraged to use State-owned or hired vehicles while conducting                                           University-business travel.

                                (A) To the extent that private vehicles are the means of transportation, individuals shall be                                                                responsible for maintaining insurance coverage on their private vehicles equal to the amount                                                  required by State law.

                                (B) The responsibility for the condition of the private vehicle shall rest with its owner.

Stat. Auth.: ORS 351.070
Stats. Implemented: ORS 351.277, ORS 283.305, ORS 283.310 & ORS 283.340
Hist.: UOO 4-1992, f. & cert. ef. 6-8-92; UO 1-1999, f. & cert. ef. 2-18-99

571-010-0120

Driving Record Evaluation Scale

(1) A total of 35 points in the past three years disqualifies a faculty/staff driver from operating state vehicles or carrying passengers privately on University business. Students with two or more moving violations in the past year are disqualified from operating state vehicles. Drivers' records are obtained from Department of Motor Vehicles driving records, and points are based on type of driving offense cited.

(2) Class A Offense (rated at 35 points for each of the first five years after citation): Using a vehicle to commit a crime.

(3) Class B Offenses (rated for first year at 35 points, second year at 20 points, and third through fifth years at 10 points): Driving under the influence, driving while suspended or revoked, attempting to elude a police officer, failure to perform driver's duties, hit and run, negligent homicide, or manslaughter.

(4) Class C Offenses (rated for first year at 15 points, second year at 10 points, and third through fifth years at 5 points): Careless driving, crossing double line, cut in, driving on sidewalk, driving while encumbered, driving on wrong side of highway, driving in public park, failure to drive right, failure to leave name/address at accident, failure to maintain reasonable control, failure to stop for school bus, failure to yield right of way, failure to yield to pedestrian, following too closely, illegal turn, improper lane change, improper left turn, improper passing, improper reverse turn, improper right turn, negligent driving, no headlights or driving without lights, insufficient clearance, reckless driving, right turn from wrong lane, squirreling, violating the basic rule.

(5) Class D Offenses (rated for first year at 10 points, second year at 5 points, and third through fifth years at 3 points): Disregarding red light, disregarding stop sign, disregarding traffic sign, failure to stop at railroad crossing, failure to obey traffic control device, wrong way on one-way street.

Stat. Auth.: ORS 351 & ORS 352
Stats. Implemented: ORS 352.360(1) & ORS 352.360(2)
Hist.: UOO 4-1992, f. & cert. ef. 6-8-92

571-010-0130

Vehicle Qualifications

(1) All vehicles owned or leased by the University shall have proper seats for the driver and all passengers. All such vehicles except buses, motorcycles, and scooters shall provide operable seat belts for each person carried. All occupants shall be required to use seat belts when the vehicle is in operation.

(2) All University-owned vehicles shall be equipped at all times with an emergency trip kit including reflectors, flares, an ice scraper, a flashlight, a first aid kit, accident reporting forms, and instruction for handling emergencies:

                (a) It shall be the driver's responsibility to make sure the vehicle is so equipped;

                (b) The Department of Parking and Transportation shall issue emergency trip kits at cost to departments wishing                        to place them in University-owned vehicles and shall inspect them semi-annually for content.

(3) University-owned vehicles shall be checked routinely for mechanical and safety defects on appropriate schedules and also whenever reports of suspected malfunction are turned in to the vehicle custodian.

(4) As road conditions may require, all University-owned or hired vehicles shall carry tire chains or other approved traction devices.

(5) Privately-owned vehicles used for University business travel originating in the Eugene Metropolitan Area and expected to continue over a distance in excess of 50 miles must be equipped with an emergency trip kit or its equivalent as described in this rule:

                (a) The Department of Parking and Transportation shall maintain an inventory of such kits and shall loan them to                        certified drivers at no cost;

                (b) It is the driver's responsibility to see that the vehicle is properly equipped and to return borrowed                                             emergency trip kits promptly upon return from University business travel;

                (c) Departments will be billed for missing kits or items missing from returned emergency trip kits.

(6) Owners of privately-owned vehicles used for University business are encouraged to supply tire chains or other approved traction devices as road conditions require.

Stat. Auth.: ORS 351 & ORS 352
Stats. Implemented: ORS 352.360(1) & ORS 352.360(2)
Hist.: UOO 4-1992, f. & cert. ef. 6-8-92

571-010-0140

Accidents and Emergencies

(1) In the case of accidents involving State Motor Pool vehicles, the instructions provided by the motor pool shall be followed.

(2) All accidents occurring during University business travel must be immediately reported to the Department of Parking and Transportation.

(3) The University designates the Director of the Department of Parking and Transportation or the Director's designee as the appropriate person to notify relatives of persons injured in an accident which occurs during University business travel.

(4) While on official University business, should a driver be involved in an accident, such incident will be brought before and reviewed by the University's Accident Review Board.

Stat. Auth.: ORS 351 & ORS 352
Stats. Implemented: ORS 352.360(1) & ORS 352.360(2)
Hist.: UOO 4-1992, f. & cert. ef. 6-8-92

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